Privacy Policy


  1. Introduction

    1. This policy applies where we are acting as a data controller with respect to the personal data of CyberKit4SME’s website visitors; in other words, where we determine the purposes and means of the processing of that personal data.
    2. We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of CyberKit4SME’s website, we will ask you to consent to our use of cookies when you first visit our website.
    3. Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to send us your CyberKit4SME website usage statistics. You can access the privacy controls via https://cyberkit4sme.eu/cookies/.
    4. In this policy, “we”, “us” and “our” refer to Inetum. For more information about us, see Section 13.
  2. Credit

    1. This document was created using a template from SEQ Legal (https://seqlegal.com).
  3. How we use your personal data

    1. In this Section 3 we have set out:
      1. the general categories of personal data that we may process;
      2. the purposes for which we may process personal data; and
      3. the legal bases of the processing.
    2. We may process data about your use of the CyberKit4SME website (“usage data“). The usage data may include your Anonymous IP address, geographical location, browser type and version, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Piwik Pro Analytics. This usage data may be processed for the purposes of analysing the use of CyberKit4SME’s website. The legal basis for this processing is our legitimate interests, namely monitoring and improving CyberKit4SME’s website.
    3. We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data“). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter such a contract.
    4. We may process information contained in or relating to any communication that you send to us (“correspondence data“). The correspondence data may include the communication content and metadata associated with the communication. CyberKit4SME’s website will generate the metadata associated with communications made using CyberKit4SME’s website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of CyberKit4SME’s website and communications with users.
    5. In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
  4. Providing your personal data to others

    1. We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy. Information about our group of companies can be found at https://cyberkit4sme.eu/partners/.
    2. In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
  5. International transfers of your personal data

    1. In this Section 5, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
    2. Piwik Pro Analytics’ supplier, Piwik PRO Cloud, is situated in Germany. Transfers to this country will be protected by appropriate safeguards, for more information please see Piwik Pro’s privacy policy available at: https://piwik.pro/privacy-policy/
  6. Retaining and deleting personal data

    1. This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
    2. Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
    3. We will retain your personal data as follows:
      1. usage data will be retained for a minimum period of 10 days following 01/06/2020, and for a maximum period of 38 months following 01/06/2020.
    4. In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:
      1. the period of retention of notification data will be determined based on our newsletter lifecycle.
      2. the period of retention of correspondence data will be determined based on the CyberKit4SME Project’s lifespan.
    5. Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
  7. Amendments

    1. We may update this policy from time to time by publishing a new version on our website.
    2. You should check this page occasionally to ensure you are happy with any changes to this policy.
    3. We may notify you of significant changes to this policy on CyberKit4SME’s website.
  8. Your rights

    1. In this Section 8, we have summarized the rights that you have under data protection law. Some of the rights are complex, and not all the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
    2. Your principal rights under data protection law are:
      1. the right to access,
      2. the right to rectification,
      3. the right to erasure,
      4. the right to restrict processing,
      5. the right to object to processing,
      6. the right to data portability,
      7. the right to complain to a supervisory authority; and
      8. the right to withdraw consent.
    3. You have the right to confirmation as to whether we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
    4. You have the right to have any inaccurate personal data about you rectified and, considering the purposes of the processing, to have any incomplete personal data about you completed.
    5. In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defense of legal claims.
    6. In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defense of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defense of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
    7. You have the right to object to our processing of your personal data on grounds relating to your situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defense of legal claims.
    8. To the extent that the legal basis for our processing of your personal data is:
      1. consent; or
      2. that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
    9. If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
    10. To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
    11. You may exercise any of your rights in relation to your personal data by written notice to us.
  9. About cookies

    1. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
    2. Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
    3. Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
  10. Cookies that we use

    1. See our Cookie Declaration.
  11. Cookies used by our service providers

    1. Our service providers use cookies, and those cookies may be stored on your computer when you visit our website.
    2. We use Cookiebot to manage the consent to Cookies on the CyberKit4SME website. Cookiebot uses cookies to store the user’s cookie consent state for the current domain. You can view the privacy policy of this service provider at https://www.cookiebot.com/en/privacy-policy/. The relevant cookies are: CookieConsent.
    3. We use Piwik Pro Analytics to analyse the use of our website. Piwik Pro Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Piwik Pro’s privacy policy is available at: https://piwik.pro/privacy-policy/. The relevant cookies are:  and _pk_ses#.
  12. Managing cookies

    1. Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
      1. https://support.google.com/chrome/answer/95647?hl=en (Chrome),
      2. https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox),
      3. http://www.opera.com/help/tutorials/security/cookies/ (Opera),
      4. https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer),
      5. https://support.apple.com/kb/PH21411 (Safari); and
      6. https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
    2. Blocking all cookies will have a negative impact upon the usability of many websites.
    3. If you block cookies, you will not be able to use all the features on our website.
  13. Our details

    1. CyberKit4SME’s website is owned and operated by Inetum.
    2. Our registered office is at Porte du Parc, 145 Boulevard Victor Hugo, 93400 Saint-Ouen, France.
    3. Our principal place of business is at Porte du Parc, 145 Boulevard Victor Hugo, 93400 Saint-Ouen, France.
    4. You can contact us:
      1. using our website contact form;
      2. by telephone, on +33-7-50-14-27-09; or
      3. by email, using info@cyberkit4sme.eu.
  14. Data protection officer

    1. Data Protection Officer email: dpo.cyberkit4sme@inetum.com